Local Unit Resources
Procedures and Bylaws
Membership/Treasurer: Dues Info
Where do we mail our district dues payments?Mail to: 14th District PTA c/o Annette Ley, Treasurer Deermeade Drive Florence, Ky. 41042
Where do we mail our state dues payments?Mail to: Kentucky PTA 148 Consumer Lane Frankfort, KY 40601
How often do we have to pay membership dues?Consider the 15th of each month a due date. You should mail membership dues to state and district by the next monthly due date after receipt. You MUST mail at least one payment by October 15th to state and district to remain a PTA/PTSA in good standing.
How much are state membership dues?State dues are currently $3.50 per member. This breaks down as: $1.25 to Kentucky State PTA and $2.25 to National PTA.
How much are 14th District membership dues?The 14th District membership dues are $0.25 per member.
What kind of information do I need to keep about our members?At a bare minimum, keep the following information: Name of person joining your PTA (member). The state office requires a list of the members names for whom you are sending dues. *Category of member: Parent or relative; male/female; student (if PTSA); teacher/staff. Student's name to whom this member is affiliated. This information will help with membership contests you may conduct. Student's home room teacher, also for contests. *This information will be necessary for the Membership Report due on March 15th.
What is the difference between the Membership Dues Payment Form and the Membership Report?The Dues Payment form is sent every time a dues payment is sent. It shows how many members you are sending dues for. The Membership Report is sent to the state office with a copy to 14th District by March 15th. The report shows the total number of members you have and their category breakdown. These numbers are used by both state and district to determine many of the recognition awards that are given in the spring.
How much are national dues?When you pay dues to Kentucky PTA, you are paying National dues. State dues are currently $3.50 per member. This breaks down as: $1.25 to Kentucky State PTA and $2.25 to National PTA.
What do I send with my dues payments?Simply mail your PTA check with the appropriate completed form to either district or state. The state requires a list of member names for whom you are paying dues to be sent with the payment form. The 14th District does not require this list. (Hint: if your last payment was for member #1-150, send the names of #151-200 with the second payment, and so on.)
When do I send dues payments to 14th District?District dues have the same deadlines as state dues, and the same procedures should be followed. Get into the habit of mailing district dues at the same time as state dues. You MUST mail at least one payment by October 15th to state and district to remain a PTA/PTSA in good standing.
I am out of membership cards. How do I get more?The Kentucky PTA office issues membership cards. The first supply of cards should be equal to the number of memberships your unit sold last year. The state office requires that you must submit at least one dues payment to be issued more cards. Your treasurer should request more cards with the payment. You can also email the state office at KentuckyPTA@bellsouth.net and request more cards. They will work with you if you have run out during special events, etc. NEW INFO - You have to return any UNUSED membership cards or BE CHARGED for them, by April 15th. Return unused cards to Kentucky PTA 148 Consumer Lane Frankfort, KY 40601 with a letter so they know what PTA is returning the cards. Keep a copy for your records.
How do I contact 14th District with Membership questions?Contact the 14th District Membership Chair by email: firstname.lastname@example.org.
What kind of awards are given?Kentucky State PTA gives awards each year for excellent volunteer service, exceptional programs at local units, outstanding educators, school nurse, classified personnel, etc. KY PTA also give scholarships to student members, parent members, and teacher members. Unit membership campaigns, outstanding local unit websites, and many more. The Forms sections of the president's notebook and the Documents/Forms section of our website have all the application forms for the available awards/recognitions.
How do I suggest someone for one of the awards?Look through the Forms sections of the president's notebook, or the Document/Forms link on the website for the available awards. Fill out the appropriate application. Mail the application and any other paperwork requested on the form (varies by award) to both the state and district addresses: STATE: Kentucky PTA 148 Consumer Lane Frankfort, KY 40601 DISTRICT: 14th District PTA 1801 Farmhouse Way Florence, KY 41042
When do I submit the applications?State and district offices must receive most application(s) by March 15th. Please see the current Deadline Schedule in the Awards Forms folder for current school year information.
What about the Self-Esteem Awards?The Self-Esteem Awards are student writing entries. The student writes an essay, story or poem with the theme "What Makes Me Special". (The theme is always the same.) The Self-Esteem award applications are due on February 15th. However, unlike the other awards, the Self-Esteem entries are judged first at the District level, then certain entries are sent on to the state for judging. (See entry form for rules) Mail the entries with completed entry form to the District Awards chair. 14th District PTA 1801 Farmhouse Way Florence, KY 41042
What is the Penguin Award?Kentucky PTA liked our idea so much that the Penguin Award is now a state award! The award gets its name from the emperor penguin fathers who take on full responsibility for the chick. Tell us about PTA programs and events you have developed to involve men in your PTA/PTSA and school activities. Any program you have developed that has worked to encourage dads and other men to join PTA and especially to play an active part in PTA would make you a contender for this award. The application form can be found in the Awards link of the Forms section. Complete and mail the application to the KY PTA office at the address on the form and to 14th District at: 14th District PTA 1801 Farmhouse Way Florence, KY 41042
Who do I contact with questions about Reflections?Contact Linda Netherly with any Reflections questions by email: email@example.com.
How can I find out what the Reflections Theme is for this school year?The Reflections theme is shown on the home page of our website www.14pta.org. It will also be listed on the form called "This Year's Reflections Information" sheet, which can be found in the Reflections Forms folder at the website.
I've never been the Reflections Chair before. Where do I start?In the Reflections forms folder you will find two vital documents that have all the information you need to get started. Print the Reflections Checklist and 'This Year's Reflections Information'. The Checklist takes you step by step through the entire process and 'This Year's Reflections Information' gives you dates and locations of all the 14th District Reflections events. The Reflections forms folder will also have all rules and forms you need, plus sample documents to promote your own Reflections program.
NOTE: If links to forms do not work, state office has not yet given 14th District the new forms for the coming year. As soon as they are available links will be updated. They will be available before school starts.